Office Number: +27 11 613 1944 Emergency Number: +27 82 891 1970

WELCOME TO GRAYSTON TRAVEL

Grayston Travel prides themselves on being an independent, stand alone and privately owned travel agency who has been in the corporate travel industry for over 22 years. The managing partner Kim Scannell adopts a “Hands On Approach” and along with her staff respond to their specific requirements on a personal basis. All clients have 24 hour access to Kim who is the decision maker, thus alleviating the red tape and bureaucracy that generally wastes valuable time.

Services We Offer


  • Air Travel – whether it be International, Regional or Domestic flights, we will get you there. We have negotiated agreements with various different carriers.
  • Accommodation – we offer various options of accommodation, be it from “out of town” guesthouses to 5 star Hotels.
  • Car Hire – we have agreements with all the car rental companies and will shop around for the best rates possible.
  • Point to point transfers/ Chauffeur Drives and Personal Guided Tours.
  • Travel Insurance- corporate and leisure insurance.
  • Travel Package / Tours – tailor made to suit your requirements and budget.
  • Visas – our visa specialists have built up excellent relationships with the various embassies.
  • Conference Venues – using our “ hands on approach” we will assist with sourcing and booking the perfect venue and arranging site inspections.
  • Group Bookings/ Incentive Packages/ Team Building: taking into consideration all the finer details, communicating with all delegates/ travellers and assisting with group airport check -in and follow ups.
  • Frequent Traveller Programs
  • Additional services include Cruise, Rail and Coach Reservations.


One Client – One Account – One Consultant


How-To-Become-a-Travel-Agent-smallEvery account is allocated to one dedicated consultant, allowing them to become specifically tuned to each clients individual requirements and a specialist in their clients field thus enabling them to always meet their clients specific needs. We work as a team and due to our advanced booking system, Amadeus, every traveler has an up to date traveler profile within their company profile on the system which every consultant has access to enabling them to assist when need be.

Management Reports, 30 Day accounts and Reconciling of Lodge Credit Card         statements


accountsManagement Reports

Grayston Travel has invested in an extremely advanced travel accounting system, Quicktrav, which enables us to customize reports as to particular client’s requests. These reports are able to be emailed in excel or PDF format in a matter of minutes. The report can include:-

  • Monthly costing per traveller, including details thereof
  • Totals per cost centre
  • Airline, Hotel and Car Hire expenditure on various suppliers
  • Annual travel report including totals

Accounts

We reconcile 30 day accounts and all Lodge Travel credit cards, with particular reference to American Express. We have access to the Iveri Program that allows us to upload accounting information to the American Express card statement such as invoice number, travelers name and reference number and this helps with your company’s reconciliation of your American Express statement. All invoices and statements are emailed and in addition hard copies of the land arrangement invoices are delivered with the supporting documents attached. If need be a weekly report can be run and delivered with the invoices. Depending on your companies procedures, cost centre’s and order numbers can be included on your invoice and travel requisitions attached.

Payment Terms

All air tickets and large group packages will be debited to a Travel Lodge Card. Grayston Travel will provide a strictly 30 day account from statement for all car and accommodation bill backs, visas, insurance and service fees etc.

A 30 day account can be arranged on request – Terms & Conditions Apply

 

 

 


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